Checkbook Balancing Application for Shield's Spending

Project Charter

Project Information

Project Start Date: December 1, 2018

Project End Date: December 16, 2019

Project Manager: Billy Brown

Project Sponsor: Agent Coulson

Project Overview

The project will create a checkbook balancing application for Shield's spending. that is easy to use and reasonably priced. The purpose is to create a checkbook balancing application the is easy to use and fairly cheap to implement so help the Shield employees keep up with all the spending.

Overview of the Organization

Shield is a spy organization located in a classified area that no one is allowed to know. They provide a classified way to spy on infidel intelligence.

Shield once again is located in a classified area that you will never know. The agency opened up in 1945. With an agent body of 10 or so agents. They have been growing ever since then.

4.0 Current Situation and Problem/Opportunity Statement

Shield has reached a level where it is hard for them to keep track of all their spending habits. They need someone to come in and design a easy to use checkbook balancing application. If they do not get help they may become bankrupt and have to shut down their spy agency and not be able to save the world.

Project Objectives

Name Description

Framework Overall roadmap outlining key components of recognition activities

Project Charter To create an application that is user friendly for the employees.

Logic Model Outlining key activities, outcomes and measures.

Research Summary To include general and corporate research.

Guidelines To include general program guidelines and financial guidelines.

Tools and Resources To include templates for use by departments.

Application Well-designed application ready to use.

Roles and Responsibilities

Name Organization Position Contact Information

Agent Coulson Shield Director

Telling me what to do! ACoulson@GMail.com

Alex Lee CLS Refreshment Retriever ColdDrinks@GMail.com

Will McManus CLS Food Retriever ColdPizza@GMail.com

Drew Osborne CLS Entertainment SpicyPants@GMail.com

Chris Stevens CLS Project Manager CEOInCharge@GMail.com

Joseph Jacobs CLS Programmer HMTLFive@GMail.com

Bethany Vodochodsky CLS Representative BVodochodsky@GMail.com

Tommie Chaney CLS Maintenance MrClean@GMail.com

Stephanie King CLS Security Guard MallCop@GMail.com

Jodi Tarlton CLS Receptionist TheHotLine@Gmail.com

Project Constraints

● Full-time availability of Project Manage/Programmer

● Communication between stakeholders are limited due to busy schedules

● Difficulty in arranging meetings due to busy schedules with everyone

Assumptions

● Approval for application will be quick and painless

● Funding for design and construction will be approved

● Funding for implementation will be approved

● Stakeholders will be available at least 5 hours a week for updates and meetings

● We will get this done in time

● No one will be left behind in their work

Preliminary Schedule and Budget Estimates

This project will take roughly a year and $2,000,000 to complete. The estimate cost includes time spent by all stakeholders and purchasing all equipment needed.

Item Milestones Amount

1. Approval of Project and budget: November 30, 2015 $2,000,000

2. Purchase of Computer Equipment and Accessories: December 2, 2015 $88,857.00

3. Purchase of application patent: December 5, 2015

Length of patent is 35 years $19,000.00

4. Beginning of planning: December 10, 2015 $160,000.00

5. Beginning of design: February 15, 2016 $300,000.00

6. Beginning of construction: May 23, 2016 $275,000.00

7. Beginning of testing: August 25, 2016 $425,000.00

8. Beginning of mass manufacturing: October 16, 2016 $600,000.00

9. Beginning of implementation and training: November 8, 2016 $100,000.00

10. Beginning of closure: November 28, 2016 $32,143.00

Critical Success Factors

● Buy-in and support from Agent Coulson and the Shield Agency

● Effective communication

● Agent Coulson and Stakeholders collaboration

● Activities are supportive of organizational values

Communication Matrix

PM=Project Manager, P4=Programmer, WD=Web Design, Graph=Graphics, PS=Project Sponsor, and KS=Key Stakeholder

Stakeholder Type Communication Medium Frequency Responsible Party

PM, PS, KS Project Charter Review/Change

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